What are the different types of columns

Adding columns to a content type

Content types are a way of grouping information about list items or documents that you want to record using columns. For example, if you have a content type for orders, it could include the account number, project number, date, and project manager. You can customize content types by adding columns of the types you need. You can add the appropriate content type to the list or library and get a group of columns instead of creating or adding each column individually. You can have multiple types of content in the same list or library and create views to show different types of items and documents.

If you can create content types at a site level or a list or library level, the advantage is that they are shared with all sites and subsites under the top site. This can help standardize columns and minimize errors. The downside is that you need administrative privileges to create and that you need more careful planning. List or library level content types are quick to create but are unique to the library you are in.

Add a column to a content type

To add a column to a content type, do the following:

Warning: If the content types displayed are not links or cannot be selected, the website is inheriting its content types from another website. To add a column to the content type, you must change it on the other website.

Add a column to a site content type

  1. Go to the website where you want to change a site content type by adding a column.

  2. click on Settings and then on Website settings.

  3. Choose under Web designer catalogs the option Site content types out.

  4. Click the name of the content type that you want to add a column to.

  5. Click below columns on Add from existing site columns.

  6. Click the section Select columns under Select columns the arrow to select the group from which to add a column.

  7. Click below Available columns click the column you want to add, and then click Addto add the column to the list Columns to add to move.

  8. Select in the section Update list and site content types under Do you want to update all content types that inherit settings from that type? the option Yes if you want to update all content types that inherit settings from this site content type. If you do not want to update the content types that are inheriting from this website, select the check box No.

Add a column to a list or library content type

  1. Go to the list or library where you want to change the content type by adding a column.

  2. Do one of the following:

    • If you are working in a list, click the tab list , and then click List settings.

    • If you're working in a library, click the tab Library and then on Library settings.

  3. Click below Content types on the name of the content type that you want to add a column to.

  4. Click below columnson add from existing websites or list columns.

  5. Click the section Select columns under Select columns the arrow to select the group from which to add a column.

  6. Click below Available columns click the column you want to add, and then click Addto add the column to the list Columns to add to move.

  7. click on OK.

Change the order of the columns

Use the following steps to change the column order for a content type.

Change the order of columns for a site content type

  1. Go to the website where you want to change the order of the columns.

  2. click on Settings and then on Website settings.

  3. Choose under Web designer catalogs the option Site content types out.

  4. Click below Site content typethe name of the content type whose column order you want to change.

  5. Click below columns on Column order.

  6. Click the section Column order in the column Position from above click the arrow next to the column you want to rearrange, and then select the order number you want.

  7. Select in the section Update list and site content types under Do you want to update all content types that inherit settings from that type? the option Yes if you want to update all content types that inherit settings from this site content type. If you do not want to update the content types that are inheriting from this website, select the check box No.

  8. click on OK.

Change the order of columns for a list or library content type

  1. Go to the list or library where you want to change the order of the columns.

  2. Do one of the following:

    • If you are working in a list, click the tab list , and then click List settings.

    • If you're working in a library, click the tab Library and then on Library settings.

  3. Click below Content typeon the name of the content type you want to change.

  4. Click below columns on Column order.

  5. Click the section Column order in the column Position from above click the arrow next to the column you want to rearrange, and then select the order number you want.

  6. Select in the section Update list and site content types under Do you want to update all content types that inherit settings from that type? the option Yes if you want to update all content types that inherit settings from this site content type. If you do not want to update the content types that are inheriting from this website, select the check box No.

  7. click on OK.

Make a column required, optional, or hidden

Follow these steps to make a column required, optional, or hidden.

For a site content type

  1. Go to the website where you want to change a site content type by adding a column.

  2. click on Settings and then on Website settings.

  3. Choose under Web designer catalogs the option Site content types out.

  4. Click below columnson the name of the column that you want to make required, optional, or hidden.

  5. Run the section Column settings do one of the following:

    • To require users to provide information for a column, click Required.

    • To allow users to, but not be required to, provide information for a column, click Optional.

    • To hide a column so that it does not appear on any form for the content type, click Hidden.

  6. click on OK.

For a list or library content type

  1. Go to the list or library where you want to change the content type by adding a column.

  2. Do one of the following:

    • If you are working in a list, click the tab list , and then click List settings.

    • If you're working in a library, click the tab Library and then on Library settings.

  3. Click below Content types on the name of the content type you want to change. If Content types do not appear, click Advanced settings, and click below Allow management of content typeson Yes , and then click OK.

  4. Click below columnson the name of the column that you want to make required, optional, or hidden.

  5. Run the section Column settings do one of the following:

    • To require users to provide information for a column, click Required.

    • To allow users to, but not be required to, provide information for a column, click Optional.

    • To hide a column so that it does not appear on any form for the content type, click Hidden.

  6. click on OK.

Add and use a content type in a list or library

For information on adding a content type to a list or library, see Add a content type to a list or library.

To see the columns in their content type, create a new view or update the default view. For more information, see Create, Modify, or Delete a View of a List or Library.

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